16 Incidents every University and School should be reporting

University incident reporting, as well as school incident reporting, are critical for the functioning of these institutions. When an incident occurs, either staff or students must report it. If the incident is serious - the relevant party involved should report it immediately.

Not all incidents will need to be reported to a higher authority. But, students should have the means to report any incidents to the school. Let’s review some of the incidents that universities and schools should report.

1. Accidents

The term "Accidents" can sometimes be nebulous in its definition. Whenever an unforeseen, unintentional incident transpires and carries adverse consequences, it is imperative to report it. These incidents encompass a wide spectrum, ranging from injuries to property damage. Reporting accidents is not only a legal requirement but also a vital step in ensuring the safety and well-being of students, staff, and the institution's physical assets. Timely reporting and analysis of accidents not only fulfill regulatory obligations but also contribute to a proactive approach in preventing similar incidents in the future.

2. Improper behaviour

Within the academic realm, it is paramount to address improper behavior swiftly and effectively. Such conduct may manifest in various forms, whether it originates from a staff member or another student. When such behavior takes on threatening, concerning, or inappropriate dimensions, the institution must take proactive steps. This involves not only immediate intervention but also continued monitoring to ensure that the behavior does not persist or escalate. Maintaining a safe and conducive educational environment demands unwavering vigilance in the face of improper conduct.

3. Cheating and plagiarism

Cheating and plagiarism are significant issues that every educational institution must vigilantly address. These unethical practices strike at the very core of academic integrity, posing a grave threat to the credibility and reputation of the entire academic community. Reporting instances of cheating and plagiarism is not merely a duty but an essential step towards upholding the principles of honesty, fairness, and intellectual rigor upon which the foundation of education rests.

4. Near misses and Safety observations

In the realm of education, campus safety takes precedence. It is imperative to foster an environment where every student and staff member feels secure. Beyond reporting actual incidents, keeping a vigilant eye on safety observations and near misses is of utmost importance.

Observations concerning spaces that may lack adequate safety measures or instances of near miss incidents—where potential hazards were narrowly avoided—should be promptly and consistently reported. These reports serve as the institution's first line of defense, offering a vital opportunity for improvement and prevention.

By encouraging a culture of open reporting for near misses and safety observations, universities and schools not only enhance safety protocols but also instill confidence within the academic community. Each observation and near miss report acts as a stepping stone towards creating safer, more conducive learning environments where the well-being of all is paramount.

5. Harassment and bullying

In the crucial domain of addressing harassment and bullying, it's imperative that students feel safe to report any such behavior they encounter. When students report instances of harassment and bullying, educational institutions gain the ability to closely monitor the individuals involved, allowing for a more comprehensive understanding of the situation at hand. Armed with this knowledge, institutions can then take proactive steps to foster resolution, ensuring the well-being of all students and maintaining a healthy, inclusive learning environment.

6. Threats and violence

If the university or school is aware of these cases, they can proactively monitor the spaces where threats and violence occur, implement enhanced security measures, and ensure that the individuals implicated can face appropriate consequences for their actions. This comprehensive approach contributes to a safer and more secure educational environment for all.

7. Thefts

Prompt reporting of thefts on campus is vital for campus safety. It enables universities and schools to allocate security resources strategically, enhancing overall security. Additionally, theft reports can spark discussions about innovative solutions, such as installing lockers. Lockers offer secure storage, reduce theft risk, and improve the overall campus experience. Reporting thefts and considering proactive measures like lockers are key steps in creating a safer learning environment for all.

8. Vandalism

Vandalism often involves offensive acts and property damage. Reporting such incidents promptly empowers authorities to address and rectify them, ensuring a safe and welcoming educational environment.

Vandalism can take various forms, including graffiti, broken property, or defacement. Providing a streamlined reporting process enables quick responses to clean up and repairs. It also sends a clear message that vandalism won't be tolerated, reinforcing the institution's commitment to a secure and respectful learning space.

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9. Drug observations

Reporting drug use or observations of illicit substances on campus is of paramount importance for maintaining a safe and conducive learning environment. It serves as a vigilant sentinel, promptly alerting the relevant authorities to any potential illegal activities taking place within the educational institution.

Furthermore, reporting plays a pivotal role in identifying patterns and common areas where drug use occurs on campus. This knowledge is instrumental in crafting effective preventive measures and targeted interventions. By systematically documenting and sharing these observations, universities and schools can proactively safeguard the well-being of their students, staff, and the integrity of their educational mission

10. Intoxicated person

Student incident reporting can either notify the institution of, or allow quick action to be taken against, an intoxicated person on campus. Ensuring the safety and well-being of all students and maintaining a conducive learning environment are paramount concerns for universities and schools.

11. IT security and privacy incidents

Reporting IT security and privacy incidents is not only a legal requirement but also a way to track and improve cybersecurity measures. Each incident, whether it involves data breaches or cyberattacks, provides valuable insights.

By reporting these incidents promptly, educational institutions create a database for assessing vulnerabilities and enhancing their defenses. It's a proactive step that helps protect student and staff data, as well as maintain trust among stakeholders.

12. Problem situations (in exchange, etc)

Students often confront various challenges, especially during exchange programs or other academic experiences. Educational institutions, like schools and universities, should prioritize creating easy reporting channels for students. This enables swift issue resolution and contributes to an improved overall educational experience. Encouraging students to voice their concerns fosters a supportive environment and enhances their educational journey.

13. Worries and Anxieties

Student incident reporting should undoubtedly serve as a dedicated and safe space for students to openly and confidentially express their deep-seated worries and anxieties concerning all aspects of university or school operations.

14. Ideas and Initiatives

Within the educational ecosystem, it's imperative that both students and staff have the means to freely convey their innovative ideas and well-thought-out initiatives aimed at enhancing the institution's overall quality. These dedicated individuals, deeply immersed in the academic environment, possess a unique perspective that enables them to identify areas, whether physical or systemic, where improvements can be made.

By providing a platform for their input and fostering a culture of active participation, universities and schools not only tap into a wealth of untapped potential but also demonstrate their commitment to continuous enhancement and inclusivity, ultimately creating an environment conducive to both personal and collective growth.

15. Hygiene and cleaning deviations

In any educational institution, maintaining impeccable standards of hygiene and cleaning is paramount. When any area on campus experiences hygiene and cleaning deviations, it's imperative that both students and staff using the facilities are promptly informed and well-aware of the situation. Such deviations can range from inadequate sanitation practices to cleanliness lapses, and they not only impact the physical well-being of the campus community but also contribute to an environment that may hinder effective learning and productivity.

Therefore, a vigilant approach to identifying and rectifying these deviations is essential to ensure the health, safety, and overall satisfaction of all stakeholders within the university or school ecosystem.

16. Facility service requests

Some facilities within the institution may exhibit various elements that do not function correctly or efficiently. These issues could encompass malfunctioning equipment, damaged infrastructure, or areas where improvements are necessary to enhance the overall functionality and usability of the space. Identifying and addressing these facility service requests in a timely manner is essential for maintaining a conducive environment for learning and work.

Final Thoughts

Student incident reporting allows institutions to monitor individuals and spaces that may be problematic. It also allows these institutions to take ideas from reports and improve.


If you're looking to implement an incident reporting platform for a university or school, we've got you covered. Falcony | Observe is easy-to-use, fast to set up, ensures 100% anonymity, has customisable workflows, vast integration possibilities and more. Contact us for more information.

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We are building the world's first operational involvement platform. Our mission is to make the process of finding, sharing, fixing and learning from issues and observations as easy as thinking about them and as rewarding as being remembered for them.‍

By doing this, we are making work more meaningful for all parties involved.

More information at falcony.io.

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