If you’ve ever inherited a facility where assets are tracked across spreadsheets and emails, you’ll know how quickly operational clarity evaporates.
Device data becomes scattered, maintenance history gets patchy, and no one can quite agree on which assets actually exist—let alone what condition they’re in.
A device registry is a structured, centralised database that records all the devices, equipment and systems that make up your facility’s asset base. Think of it as the “master directory” of everything that needs to be maintained, inspected or replaced.
A strong device registry typically includes:
Asset-related data is often scattered across legacy systems or informal workflows. A device registry replaces this fragmentation with one authoritative repository.
Benefits include:
It Improves Maintenance Planning and Predictability
A well-structured device registry allows organisations to move from reactive to predictive maintenance.
It supports:
Facilities are increasingly subject to regulatory, safety and environmental scrutiny. A device registry plays a critical governance role by tracking:
A device registry improves collaboration by making information accessible and actionable.
Teams gain:
Whether implementing IoT sensors, mobile inspection apps or automated workflows, every digital initiative relies on accurate asset data.
A device registry enables:
Define what counts as a “device”. For some organisations, it includes everything down to fire extinguishers; for others, only major plant and equipment.
Consistency is king. Choose fields that matter operationally and enforce structured inputs (e.g., drop-down menus rather than free-text chaos).
Incorporate critical safety or regulatory fields from the start—don’t bolt them on as an afterthought.
Your registry should work seamlessly with inspections, work orders, audits and reporting platforms.
A device registry is far more than a list of equipment—it’s the backbone of modern asset management. By creating a reliable, centralised view of your devices, organisations gain sharper operational insight, stronger compliance control and far more predictable maintenance outcomes.
If you’re exploring how to digitalise inspections, streamline maintenance processes or strengthen your asset data foundation. Falcony | Facilities is a great place to start. Contact us for more information.
We are building the world's first operational involvement platform. Our mission is to make the process of finding, sharing, fixing and learning from issues and observations as easy as thinking about them and as rewarding as being remembered for them.
By doing this, we are making work more meaningful for all parties involved.
More information at falcony.io.