12 Common Checklists Used in Churches and Congregations

Health and Safety Checklist

This checklist ensures the physical environment is safe for staff, volunteers, and visitors. It typically includes:

• Fire exits and alarms tested and unobstructed

• First aid kits stocked and accessible

• Electrical equipment PAT tested

• Trip hazards identified and addressed

Safeguarding Checklist

To protect children and vulnerable adults, churches must follow rigorous safeguarding practices. A safeguarding checklist might cover:

• DBS checks completed for relevant staff and volunteers

• Safeguarding policy reviewed and accessible

• Designated Safeguarding Lead contact details displayed

• Training completed and logged

Event Planning Checklist

Whether it's a service, fundraiser, or community event, planning is key. This checklist supports the logistics and communication around events:

• Venue booked and risk assessed

• Volunteers assigned to roles

• Guest speakers confirmed

• Promotion and communications planned

Cleaning and Hygiene Checklist

Especially post-pandemic, hygiene has remained a priority. Cleaning checklists typically include:

• Toilets and kitchen areas sanitised

• High-touch surfaces disinfected

• Cleaning supplies replenished

• Rota assigned to responsible persons

Building Maintenance Checklist

Regular maintenance avoids costly repairs and ensures longevity of church property:

• Roof and gutter inspections

• Boiler and heating system servicing

• Lighting and plumbing checks

• Security systems tested

Fire Safety Checklist

Fire safety is not only a moral duty but also a legal requirement. This checklist often covers:

• Fire extinguishers serviced and marked

• Emergency lighting operational

• Evacuation procedures reviewed

• Fire drill dates recorded

Volunteer Onboarding Checklist

To welcome and train new volunteers efficiently, this checklist may include:

• Role description provided

• Induction and tour of the premises

• Safeguarding and health & safety briefings

• Introduction to team and supervisor

Service Preparation Checklist

For weekly or special services, this checklist ensures everything is in place:

• Readings and sermon finalised

• Audio-visual equipment tested

• Music rehearsed and coordinated

• Welcome team briefed

Financial Compliance Checklist

Churches have obligations to demonstrate financial stewardship and transparency:

• Bank reconciliations completed

• Gift Aid claims submitted

• Annual accounts reviewed

• Treasurer’s report prepared for trustees

Trustee Governance Checklist

Trustees must fulfil various governance responsibilities. This checklist may include:

• Meetings scheduled and minuted

• Risk register reviewed

• Policy documents updated

• Charitable objectives monitored

Childcare Area Checklist

For congregations with crèches or children’s groups, safety and involvement are crucial:

• Toys cleaned and age-appropriate

• Supervision ratios maintained

• Sign-in/out procedures followed

• Allergy and medical needs recorded

Incident Reporting Checklist

To record and follow up on any accidents or concerns:

• Incident forms readily available

• Reports submitted to leadership or safeguarding team

• Actions taken documented

• Lessons learned reviewed and implemented

Conclusion

Checklists play a vital role in church administration and pastoral care. They support compliance with regulations, improve volunteer coordination, and create a safer, more welcoming environment for all. By integrating structured checklists into everyday operations, churches can uphold their duty of care while focusing on their spiritual and community mission.

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