How to Keep Track of Safety Risks

Staying ahead of potential risks is paramount to ensuring the well-being of employees and the continuity of operations. However, with myriad hazards lurking in every corner, keeping track of safety risks can be a daunting task.

In this blog, we explore effective strategies for identifying, assessing, and monitoring safety risks to enhance organizational resilience and foster a culture of safety.

Conduct Comprehensive Risk Assessments

The foundation of effective risk management lies in conducting thorough risk assessments across all facets of operations. Identify potential hazards, assess their likelihood and severity, and prioritize them based on the level of risk they pose. Regularly review and update risk assessments to account for changes in processes, technologies, or external factors.

Establish Clear Reporting Mechanisms

Encourage employees to report safety concerns, near misses, and hazards through clear and accessible reporting mechanisms. Whether it's a dedicated reporting system, suggestion boxes, or open-door policies, create avenues for employees to voice their observations and experiences without fear of reprisal.

Leverage Technology

Harness the power of technology to streamline safety risk tracking processes. Implement digital incident reporting systems, safety management software, and mobile applications to capture real-time data, streamline reporting workflows, and facilitate timely response and resolution of safety issues.

Foster a Culture of Safety

Cultivate a culture where safety is prioritized, celebrated, and ingrained in every aspect of organizational life. Empower employees to take ownership of safety by providing training, resources, and support to identify and address safety risks proactively. Recognize and reward contributions to safety initiatives to reinforce desired behaviors.

Conduct Regular Inspections and Audits

Schedule routine inspections and audits to identify potential safety hazards and ensure compliance with regulatory requirements and organizational standards. Engage frontline employees, safety committees, and external experts in conducting thorough assessments of work areas, equipment, processes, and procedures.

Analyze Incident and Near-Miss Data

Mine incident and near-miss data for insights into underlying safety risks and systemic deficiencies. Conduct root cause analyses to uncover the underlying factors contributing to safety incidents and implement corrective actions to address underlying issues and prevent recurrence.

Stay Informed and Adaptive

Remain vigilant for emerging safety risks by staying abreast of industry trends, technological advancements, and regulatory changes. Anticipate potential risks associated with new processes, technologies, or organizational changes and proactively implement controls to mitigate them.

Collaborate and Share Best Practices

Foster collaboration and knowledge sharing across departments, sites, and industry peers to identify common safety risks and share best practices for risk mitigation. Participate in industry forums, conferences, and collaborative initiatives to learn from others' experiences and contribute to collective efforts to improve safety performance.

New call-to-action

Implement Key Performance Indicators (KPIs)

Define and track leading and lagging indicators of safety performance to monitor progress towards safety goals and objectives. KPIs such as injury rates, near-miss reporting frequency, safety training completion rates, and compliance with safety procedures provide valuable insights into the effectiveness of safety risk management efforts.

Involve Leadership and Management

Secure leadership buy-in and active involvement in safety risk management initiatives. Leaders should champion safety as a core organizational value, allocate resources for safety programs, and actively participate in safety committees, audits, and reviews. Management commitment sets the tone for the entire organization and reinforces the importance of safety as a priority.

Conduct Job Safety Analyses (JSAs)

Perform Job Safety Analyses (JSAs) or Job Hazard Analyses (JHAs) to systematically identify, assess, and mitigate hazards associated with specific tasks or job roles. Engage frontline workers in the process to leverage their expertise and insights into the practical aspects of job-related risks.

Utilize Behavioral Observation Programs

Implement behavioral observation programs to monitor and assess safety-related behaviors in the workplace. Train supervisors and employees to conduct structured observations of at-risk behaviors, near misses, and positive safety actions. Use observational data to provide feedback, coach employees, and reinforce desired safety behaviors.

Foster Cross-Functional Collaboration

Break down silos and foster collaboration between safety, operations, maintenance, engineering, and other departments to address safety risks comprehensively. Encourage interdisciplinary teamwork to identify interdepartmental safety risks, share information, and develop integrated risk mitigation strategies.


In conclusion, keeping track of safety risks requires a multifaceted approach that combines proactive risk identification, robust reporting mechanisms, technological innovation, cultural transformation, and continuous improvement. By embracing these strategies and fostering a culture of safety, organizations can navigate the path to safety with confidence, resilience, and vigilance, ensuring the well-being of their most valuable asset—their people.

If you're looking for a platform to collect more data to monitor your organisation's incident reporting practices, Falcony | Observe have you covered. You can find more information on our website or test out our 30-day free trial: 

Falcony free trial

We are building the world's first operational involvement platform. Our mission is to make the process of finding, sharing, fixing and learning from issues and observations as easy as thinking about them and as rewarding as being remembered for them.‍

By doing this, we are making work more meaningful for all parties involved.

More information at

Related posts

Complex systems and the inevitable disasters they bring: A review of 'Normal Accidents' by Charles Perrow

Hey there safety professional! Are you looking for a book that will blow your mind and make you...

Safety Management
2 min read

How Internal Communications Can Improve Work Environment and Safety Management

Internal communications is a fuzzy topic, especially in work environment and safety management....

Occupational safety
3 min read

The Difference Between Positive And Negative Incidents In Safety

Most people understand the importance of reporting safety incidents to ensure a safe workplace....

Safety Management
3 min read

Involve your stakeholders to report

At Falcony, we create solutions that multiply the amount of observations and enable our customers to gain greater understanding of what’s going on in their organisations, areas of responsibility and processes.